Introduction
The future of work is changing rapidly, and those who embrace AI tools will be the ones building million-dollar businesses while others are still stuck doing manual tasks. These aren’t just another set of ChatGPT walkthroughs that you’ve seen a thousand times. These AI tools are being implemented right now in dozens of companies to be more productive and stay ahead of the competition.
The most important shift happening is going from doer of task to director. People that understand what can be done and direct the workflow of business, they’re going to be the richest people, the ones that are going to build the businesses to a million the fastest are directors, not the people that execute to-do list. AI is going to do that better than any person. You need to become a world-class director. That’s why these tools are so important for you.
Fathom: Your AI Meeting Co-Pilot
Fathom is a meeting co-pilot that records, it transcribes, and it spits out instantly ro and specific summaries. It’s so crazy. Essentially, think about having a professional dictator in every meeting that remembers every note, every document, every thing that was discussed, every to-do, and then gives you that at the end of the meeting so nobody has to argue about who said what.
A lot of times when people in meetings are like so focused on taking notes that they’re not paying attention what’s going on. They might miss an opportunity where they could have made an extra $100,000, but they weren’t paying attention cuz they’re like, “Oh, is the details of these notes accurate?”
Key Features of Fathom
- Literally auto picks up action items
- Sends next steps to everybody that was on the call based on the role
- You can even ask Fathom anything
- You can say, “What did my sales guy say? What were the updates on the revenue?”
- You can get answers to all your questions in seconds
Here’s what’s crazy with tools like Fathom is that in the future as a leader, you’ll be able to ask it what went on in your business. Imagine if every meeting that’s happened amongst different people that work for you is documented, recorded, and then you can say, “Okay, give me the summary of the day based on conversation.” And it’s just boom, boom, boom, boom, boom. It is so much more efficient.
People that don’t use tools like this, man, they’re working harder than they have to. And it’s on the back end of this that we start to see the glimpse of what’s called organizational AI because now it has all the information of all your team members and what makes them smart. And if you pair all of that with external language models and now you can train new people based on what the internal people have shared in meetings.
Fathom helps you build your million-dollar business by being able to keep on top of people without spending 10 to 20 hours a week trying to figure out what everybody’s saying. It’s the way you get scale without having to pay for more people.
Zapier: Automate Your Business Workflows
Zapier literally automates all your workflows between all the different apps that you’re using to make sure that the information is in flow. And you can create processes that are automated so that you only have to design it once, and it will do that 24 hours while you’re on vacation without you stressing out.
If you want to build a million-dollar business, you have to automate the delivery system. Recently a company doing 25 million a year getting paid to build apps using AI was seen. And the truth was is all they did was take a form the client filled out once they paid them the 8 grand for the app that asked them all the questions and then it took all that information, it automated submitting that to the AI that could code the app.
Then the AI coded it. Then it sent an email to the customer to review it and gave them three revisions. Took all the feedback, updated the app, revisions, updated the app. And that whole process was automated by a tool like Zapier.
What Zapier Can Do
Think about it. Somebody buys, send them an email, a link to onboard. They fill out the survey. That creates all the different things within your company that needs to happen:
- It schedules the calls
- It notifies the team
- It makes sure they get set up in the billing system
- Everything that is an administrative task can be automated with Zapier
This will help you get at least 25 hours of your week back. If you learn Zapier and it’s really easy to just connect everything and you automate the delivery of your business, you will get so much time back.
Gum Loop: AI-Powered Workflow Automation
Gum Loop may look like Zapier on the service, but what we love about it and why it’s used in every one of the department functions is the fact that it creates a visual representation of a process or a workflow and then it can use AI to make decisions. And that’s where Zapier falls short a little bit to actually route and execute those tasks in a way that doesn’t require hardcoding it. And that’s why it can automate any workflow using AI.
Gum Loop Use Cases
Financial Automation: Every step of it is automated. It’s kind of wild how much processes from submitting expenses to reconciling the bank accounts to approving purchase orders. You can use Gum Loop to do that because it uses AI to make decisions.
Recruiting: You wouldn’t believe how much time analyzing resumes, processing videos, scheduling calls, all of that could be automated and saving people tons of times.
Lead Management: Lead scoring, lead routing, first contact with a customer or some kind of process. Gum Loop gives you that visual platform that uses AI to route logic and decisions.
Cursor: AI-Powered Code Editor
Cursor is essentially an AI powered code editor that turns plain language prompts into production ready code. It was one of the things that AI started doing that in marketing copy that showed people the power of using artificial intelligence to create things.
The other day one guy in finance was seen coding and when asked, “Bro, how do you even know how to code?” he said, “I’m using cursor.” Code is leverage. Shipping features faster, squashing bugs sooner, freeing up your team from hours of things that are nonrevenue generating activities. Somebody that’s not really technical, just understands logic, they could use cursor to write code, talking like real software code, but to somebody that’s never coded, they just understand the logic.
The 10x Programmer Philosophy
Companies that have programmers, there’s this philosophy called the 10x programmer, where there are people that are 10 times more productive than the next nearest programmer on their team. What happens now is cursor allows instead of taking 10 programmers, paying them each quarter million a year, that’s $2.5 million in salary. You can have one programmer use cursor and be as productive as 10 with 10 times the code quality.
The CEO of Microsoft recently said that within 9 to 12 months 90% of their code will be written by AI. Cursor is the platform of choice for all the programmers to be able to get there and that could change tomorrow and that’s why you always want to be up to date with the latest in AI.
Advanced Features
There’s this thing called refactoring code which is like cleaning things up and creating unit tests which kind of protects the code from bugs and stuff. And like these are things that most programmers don’t want to do and honestly don’t blame. When writing code, people didn’t want to do it either.
The cool part is you can now ask Cursor to do it. And not only will it be 100% accurate, it will be more complete. It’ll be done using best practices. It will be named better. It won’t have any bugs because you were too tired to finish some, you know, closing some curly brace. And it is faster than could ever possibly be done.
It’s getting to the point where you can actually paralyze it. Meaning you can kick off five different tasks at the same time and cursor can update the codebase in parallel, not sequentially. That will literally 10x your productivity. This is why the limit is your creativity. The limit is your ability to direct cursor in the codebase. Not can it do it. It’s what should it do in what order.
Notebook LM: Your AI Research Partner
What’s interesting is Google has Gemini which is their AI similar to Chad GPT but somebody within Google built notebook LM and they thought it was powerful enough to spin it out as its own tool. Now, it is essentially a research and thinking partner for you.
How to Use Notebook LM
This is used for a lot of stuff:
- Analyzing deals
- Coming up with creative ideas
- The other day for a board sitting on, it was used to ask really good questions to the CEO by analyzing all the board information
- If you want to understand legal structures and hiring and resumes
If you want to get to your first million, you just need to move faster. And Notebook LM is going to help you do that.
For Marketing Teams
If you’re a marketing person, you can take all your past campaign results, organizing by top performing campaigns and ask it to act like a brand strategist, and create new campaigns, design new logos, create instant drafts.
On the media team, every transcript of everything ever said is taken, ingested, analyzed to pull out metaphors used, pull out apherisms talked about, pull out stories, pull out unique perspectives, pull out essentially what makes the content unique, and then from that place, it can be used to co-create new content. It is awesome.
It’s not used to create new ideas, but it’s used to help punch up current ideas based on things said already in the past. So, if you wanted a research partner to sit like a sidekick to you, Notebook LM is the tool.
Chat GPT Deep Research: Real-Time Market Intelligence
What makes Deep Research completely different than other language models is it allows you to access real-time web data and perform market research with AI-generated reports.
Powerful Use Case: Networking and Connections
Here’s one of the craziest use cases that’s used almost daily that nobody talks about. If you want to get on a podcast, let’s say you want to get connected to someone, you can ask AI, “I want to connect with this person, analyze all the people that I know that it has access to on social media.”
Maybe you’ve been on other podcasts, so it knows you know those guests. Maybe you’ve interviewed people on your podcast, so it knows you know those people. It can analyze your social graph to figure out who follows you. And you can tell it to go do the deep research around all those relationships to give you the five people that can make an introduction to the person you already know.
And the coolest part is you could say, “Tell me the connection. Give me the copy that I should text my friend to ask for the introduction.” And it’ll do all that for you in 5 to 6 minutes. It’s doing things that you couldn’t even do if you had 3 weeks and five people working on the project. It is wild.
The Latest Models
The truth is, most people think they’re using ChatGPT, and they’re still on the 4.0 model. The new 03 model and honestly ChatGPT5 that’s coming out real soon. It’s going to change the gam,e especially when it comes to deep research to allow every team member to have an AI co-pilot with them doing the work.
There’s this program called the Young Guns, which is like an internship program. And the philosophy with them is they’re not allowed to take action on a to-do list without first doing a deep research project for them to get the insights of what people in the past have done around that task, so that they can at least start with a good foot forward. So, 35-year-old maturity execution is gotten from a bunch of 18 and 19-year-olds.
Claude: Superior AI Language Model
Here’s a hack. A lot of people use the web browser version. The problem is that when you execute these deep research projects, if you close your tabs, sometimes it won’t actually finish. if you use the mobile app on your phone, you can talk to it to execute, or you can just type it in. It’ll run in the background so that sometimes the prompt will be copied and pasted and put in ChatGPT, posted in Gemini, posted in Claude, posted in all of them, and then just see which one gives the best answer.
Why Claude Stands Out
As it stands today, and the thing about AI is it changes all the time, Claude has a better language model for copywriting and scripting text outputs. And that’s why it’s also the engine behind the scenes of cursor and other programming languages because it does a better job at creating really crystal clear, decisive, no hallucination output.
See, that’s a problem with a lot of these AI models is they hallucinate. They make up stuff, and you read it as if it’s fact and then you go take action on something that’s not true because it says it with such confidence. So Claude, right now today its new model 4.0 sonnet is amazing for that is amazing for deep research better than the 03 model but when Chad GBT5 comes out, we’ll have to revisit it.
Real-World Example
Every time somebody becomes a customer in one of the businesses they’re asked to fill out an intake form so we can get to know more about them. So, in one company, all the intake forms were grabbed and uploaded to Chad GPT and it was told, “Act as a world-class marketer, extract all the insights because this survey has everything from like the revenue range, number of employees, their desires, what they want to learn, what are they struggling with.”
And then that was given to Claude and Claude’s answer was way more details, way more actionable, and way more insightful in the sense that it found very unique perspectives that weren’t correlated that chat GPT didn’t tell. So each model will have different strengths. Claude has a better research around text and understanding the correlation between information and data.
Revio: AI-Driven Chat Bot Co-Pilot
Revio is essentially a co-pilot AIdriven for chat bots on websites to help the person powering those chat bots close more deals. So if you ever been on a website and it’s like asked you if you have questions, that interaction is done by Revio.
Why Revio Is Powerful
Most people have like customer support people sitting there chatting with the person or they use some AI to automate the whole thing, but it loses a personal touch. With Revo, it sits in between. It leverages all the benefits of AI, but it still has a human in the loop so that you can do really smart things and not lose these potential buyers or prospects.
This tool is actually used to help come up with better answers when chatting with people. At the end of the day, it doesn’t chat for you. It’s not automated, but it analyzes all the winning chats and all the situations.
Favorite Feature
The favorite part of this tool is it summarizes everything. Somebody could have been chatted with for 3 months and it’ll give a summary of everything talked about, their situation, what they want, so that context can be kept informed, even if it’s been weeks since talking to them. That tool you could not do with a spreadsheet and a bunch of people. And AI is still not there.
If you want to actually grow your business, you need to use AI on the not customerf facing stuff and you still be present to make sure that you can do the nuance conversations that’ll get them to trust you.
Additional Features
It does a bunch of other crazy stuff:
- Social media lead scoring
- Routing
- Notifications
Revio is one of the most powerful AI enabled chat software. Again, it doesn’t chat for you. That sits in between all your social media chats, your text message, your emails to help you bring in more revenue.
ChatAid: AI-Powered Slack Assistant
This one’s probably the favorite. Think about this. You have your team using Slack and they’re talking and they’re asking questions. Imagine if every time somebody posted a question in Slack, this AI powered chatbot monitored and said, “Oh, you’re asking about vacation policy. Here it is. Oh, you’re asking about this article. Here it is. Oh, you’re asking about somebody’s cell number. Here it is.” It does that.
So you have like a full-time person monitoring every conversation within your Slack context and replying to people, answering questions before anybody else has to to help move the conversation forward. Biggest bottleneck in business is somebody that has a question unanswered that can’t do their work. Chat aid will help you unblock everybody.
Eliminating the “Know-It-All”
See how like every company has that guy or gal that sits in Slack all day long, is like the know-it-all and is always answering questions and always the first one to respond and you ask yourself where do they find the time to do all that responding cuz they can’t be doing their work. They no longer have a job. Chat aid will take that away from them and it is just where the world is going.
The Future of Organizational AI
Every company in the near future will have an organizational AI that has access to all the knowledge, all the documents, all the emails, all the meetings, all the conversations, all the Slack chats so that it can be that mentor, peer advisor to new people, seasoned people to help guide the company towards the direction it needs to go.
Use Cases
The use cases is endless:
- Answering questions around vacation time off
- Finding content for people that are trying to find something
- Answering questions like when is the next event
- Pulling data from notion that is deep in a knowledge base and pulling that forward to help somebody answer a question before anybody on the team actually had to write anything
Icon: AI Ad Creation Machine
This one could scare you because you’ll realize how good AI is and how much time it’s actually saving people. Icon’s an AI ad maker that spins out hundreds of fresh ads from one prompt. You can use the base, you can ask it to create new ones, but you can get hundreds of new creative ideas dynamically, autogenerated, magically that you can run on Facebook to find the winners, kill the losers, generate another hundred, run the winners, kill the losers, and keep that process going.
The End of Traditional Marketing
The days of becoming a world-class demand marketing expert are gone. Agencies are using this tool behind the scenes to make tens of millions of dollars. Businesses are paying them for ads. They’re using Icon. They’re charging them a fee to run those ads and they’re making bank. You need to use this for your own business.
What Icon Does
It’s wild what it does:
- Scans your site
- Scans your rivals site
- Drafts winning ads
- Kills weak ads
- Scales winners on its own
It pretty much replaces Canva, Cap Cut, and about three other freelancers with one dashboard.
Gamma: AI Presentation Builder
There’s this simple philosophy. If you want to start a business, first thing you got to do is sell anything to a stranger. To do that, you probably got to present something. Gamma takes all your business ideas and presents it in a very visual turnbyturn slide process that essentially creates a pitch deck for you.
Real Applications
It’s been used to raise capital. Teams have used it to sell their products. Gamma helps you take crazy business ideas and new strategies and concepts. Good decks close deals. And Gamma cuts build time to minutes from hours.
How to Use Gamma
It’s been used so many different ways:
- Pasted a bulleted list and got a finished branded deck just by using a list that was created in a meeting
- Took the same deck and flipped it into a scrolling web page with one click
- Saves teams hours of struggling with good Google Slides
Instead of just saying, “Look, we just want a visually compelling way to tell the story,” Gamma knows all the best practices if you’ve never done it before. And you will go in and you will impress potential buyers and clients and vendors and let’s say your bank’s like, “Hey, let’s meet up and talk about your business. Here’s what our business does.”
Wow, that’s so pretty. Did you hire somebody to help you create that? Yeah. Yeah, a world-class consultant was hired. No, you use Gamma. Awesome sauce.
Precision: AI-Powered Business Analytics
The biggest challenge in any business is understanding your numbers. And more importantly, what’s the number that’s the most important? And today, you can use AI to power all the data analysis to inform your team so that it could focus them on doing the right things at the right time. That’s what precision does.
What Precision Offers
It’s like if AI built a dashboard for you that you used to monitor the health of your business and it knew all the benchmarks, all the best practices. What is good? You see, the problem with most entrepreneurs, and the same way applies, is if something new is started, what is a good conversion? What is a good revenue per client? What’s good lifetime value? What’s what’s bad churn? If that’s not known, then how can something be fixed if it’s not known it’s a problem? That’s what precision does automagically. It’s super cool.
How It Works
Every one of the companies use it. First off, you plug in your tools to bring in all the data. Then you automate the scorecard and the tracking and it creates a dashboard to keep you and your team accountable. You put it up on a monitor. Okay, monitors are in all the companies so that everybody can see it. If you want, you can pull it up on your phone.
AI-Powered Insights
And then it uses AI to suggest strategy based on real data:
- If your conversions for buying is low, it’ll tell you how to increase your win rates by fixing your sales script
- If you notice that your marketing isn’t generating enough leads, it’ll tell you the things you have to do to change your marketing to fix your lead generation
- It’ll even analyze how much you’re spending on people in your company and what your revenue per headcount is and tell you if that’s good or bad cuz maybe you have a bunch of inefficient people that you got to stop paying for
Atlas: AI Voice Call System
Atlas is an AI voice system that essentially takes all your leads or inbound requests and automates the whole reachout, followup in scheduling to get your salespeople on a call faster than was ever possible before.
Real-World Application
Atlas is used for the Kings Club program to take all the kids that register at different times to schedule them and confirm by calling them. Atlas will call them. It’s a voice and get them to confirm that they’re coming to the next event. That way, there aren’t 150 15-year-olds saying, “Yeah, I’m coming. I’m coming. I’m coming.” If you know this, but they’re not always the most trustworthy.
And then finding out 60 came out of 100 because only 100 could fit. So, Atlas will make all those phone calls on behalf, talk to them, confirm, answer any questions, and lock and load calendar invite all through AI.
The Follow-Up Problem
Here’s what’s seen as a pandemic. Most business say they don’t have enough customers, but the truth is is they’re not good enough to follow up with the leads. The other day, a bunch of recruiters wanted to be talked to. The numbers in Google local started being called and nobody answered.
With AI, not only could it have answered, it could had a full-on conversation, got details, even if nobody’s available, scheduled to get a call back or scheduled to call with the owner of the business. Like, a real lead could have been qualified. That’s what Atlas does for you.
Speed to Lead
Speed to lead is how you make more money. If there’s an inbound call, there’s somebody filled out a form, if somebody can call that person within seconds, you will increase your revenue by 2 to 3x. It is the most powerful way for you to just to be more efficient as a business owner.
Even if you’re busy doing all the work, even if you’re on site, even if you’re like scheduled, if you call them right away and get them locked in with you, they’ll stop looking for an alternative. If you don’t, they’re going to submit that form three, four, five times to different people. Cuz that’s what happens. All the other recruiting firms kept being called.
Think About It
Just think about it for yourself. If you’re like trying to book somebody to like tutor your kid and you call the first person and they answer and they’re like, “Yeah, we can fit them in at 3:00. No problem. details, name, Kate, we’re all confirmed. Can you text us if you can’t make it? Perfect.” You stop looking for another tutor.
But if you call, nobody answers. You’re going to call the next one, nobody answers. You’re going to call next one, nobody answer. The problem is that you’re not available, but that’s okay because AI can do those types of tasks and it sounds like a real person. You can have full-on conversations with it.
N8N: Advanced Automation Platform
Now, this is an automation tool that is the most powerful and the most flexible. So, technically more sophisticated, but it is an open-source automation hub that links 500 plus apps with GPT smarts. And this is where creating an agentic system starts being talked about.
Why N8N Matters
If you can get your whole business automated, every click you automate puts profit back into your pocket. So, NAN is used in a lot of different places for deep technical analysis:
- All the Fathom note taking actions straight into a sauna Monday or ClickUp
- Fire off Stripe web hooks and have GPT write the thank you emails
- Run nightly bots that flag weird metrics and ping in Slack the right team members
It is how smart things at scale are done to build a foundation. If you want to get to a million fast, some things are a little bit more complicated and you’re going to need a more sophisticated tool.
Creative Applications
Imagine you have a tool that can like scan the internet for anybody writing bad things about you or Reddit review or whatever and pings you right away. Like it goes back to the creativity. Your limitation is your ability to direct, not do. And Nad is the platform to create on.
Lovable: No-Code App Builder
Don’t sleep on playing around with this one. Okay? You can go in and type an idea for an app that in the past would have cost you 15, 25, $50,000. You hit enter. You sit back. You wait. And within minutes, it will build you a fully working software.
Now, you might try it and go, “That’s not real.” It’s real. Real code, real system, real deployment.
The Future of Department Leadership
The future of every department is the person that leads that department is going to create these disposable apps to solve problems for their teams just like they use spreadsheets today. The truth is is sure Netswuite can be used, you can use Oracle, Salesforce is used and there’s a bunch of spreadsheets like every business is really run on spreadsheets.
In the future, they’re going to be run on disposable apps because it’ll have inside the company access to all the different systems, your CRM, your financials, and then any person can write some text to ask it to build an app to pull that in to allow you to do some kind of app that like if this button is hit, it does that. If this button is hit, it does that. You can just tell it to do it and it’ll write the code for you. Deploy an app on your phone and it’ll just work.
Why Lovable Is Revolutionary
It turns thoughts into products in minutes. The faster you ship ideas, the faster you learn. And when you can turn your thoughts into products in minutes, you will make money.
How to Use Lovable
Go use it. Try it out:
- Just say Stripe powered billing and watch lovable build the stack
- Import a Figma file, which is a design file, and get clean, responsive code
- Hand the live prototype to developers with docs already done
Essentially, it can be used to get things going and then hire people to maintain the codebase. Again, agencies have been seen launching building lovable apps for other people making millions of dollars.
Conclusion
These tools will help you build your business with AI. The key is understanding that the future belongs to directors, not doers. Your limitation is your creativity and your ability to direct these AI tools, not whether they can do the work. They can do it better, faster, and more accurately than any human.
The businesses that will reach a million dollars the fastest are the ones that embrace these AI automation tools today. Start with one or two tools that solve your biggest bottlenecks, master them, then expand to others. The time to act is now, because your competition is already using these tools to get ahead.
